How business password managers solve the mess of password abuse

For network administrators, passwords are like an old but increasingly unreliable friend. While easy to use in a single location, employees often choose weak ones, leaving them vulnerable to attack. Even when they’re strong, using them across multiple logins means employees end up having to remember too many, encouraging the risky habit of password reuse.

Addressing these issues is a complex undertaking. Smaller businesses often lack the IT staff to monitor password behavior, meaning they lose sight of their vulnerability. Larger organizations have the opposite problem, where centralizing passwords using technologies like single sign-on (SSO) shifts the management burden to the IT team.

Passwork password manager

Password managers like Passwork are one way to address these issues that can be adopted by businesses of all sizes. Designed primarily to automate web logins, the software stores passwords in a central, encrypted database accessible via a single master password that can be either self-hosted or provided via a remote cloud service.

Using a password manager like Passwork has two benefits in terms of workflow. Since the software focuses on web logins used for SaaS applications on the web and mobile devices, it captures most of the passwords that users struggle with on a daily basis. Second, it enables users to more easily self-manage passwords, reducing the administrative burden for central IT teams.

user management

Passwork stores passwords in vaults that can be assigned to departments, specific projects or job roles – for example employees who need special permissions. Administrators can track who has access to which passwords, search the database for weak passwords, and track password history and usage. Additional account security can be arranged through the Passwork 2FA app.

User Experience (UX)

Passwork automatically completes user logins for accounts in its database. Not only is this a better user experience, but it also protects against phishing attacks as autocomplete is only enabled on domains that present the correct certificate. A key collaboration feature is the ability to send a password without granting access to the entire vault, or with a temporary hyperlink to the password. Passwork mobile apps are available for Android and iOS and support all common browsers.

security and resilience

The on-premise version secures password data within an organization’s own network. This gives security teams full control over data, policies, and vulnerability patches. Passwork is not a black box – all source code used in the on-premises version can be reviewed and tested for vulnerabilities. Not only can Passwork detect weak passwords, but it also supports role-based access control, custom vault permissions, and tracking of previously used passwords.

Deeper integration

Passwork can be configured to use Active Directory (AD) passwords and specific user groups via LDAP synchronization. The software also enables SAML SSO integration for organizations already using this approach. Likewise, other business applications can query the Passwork database via a RESTful API. Passwork supports clustering and failover.

Password manager, a compelling solution

Replacing passwords as an authentication mechanism has proven more difficult than many thought. One reason is that alternative technologies have their own drawbacks, including proprietary designs, immature standards, or additional costs and management. For now, passwords work well as long as they’re managed in a way that mitigates the risks they pose. One of the best ways to achieve this is to use a flexible password manager like Passwork.

Click here for more information on how an on-premises password manager can help your business.

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